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Property Manager (Commercial)

Company: Commodore Realty, Inc.
Location: Key Biscayne
Posted on: September 15, 2022

Job Description:

*Title: Property Manager & Director of Construction*Division: Property ManagementBasic Function: Run the Property Management Department in an effective and efficient manner to ensure all preventive maintenance and construction projects are completed by outside purveyors/contractors and Commodore Realty maintenance personnel within budget, on time and in a first-class manner so the properties are in safe, secure and good condition at all times.Supervisor: PresidentResponsibilities and Duties include, but not limited to:* Supervision of the property management team, maintenance staff and contractors.* Ensuring that all maintenance is handled in a timely manner and with professional deco- rum that reflects well on the property owner and Commodore Realty.* Anticipate future maintenance and construction expenditures and put in motion to get items completed for a fair price as well as a timely manner.* Prepare correspondences, RFP's, Contracts, Service Agreements, default letters, review departments and tenant charge backs. o When preparing RFP's and Contract's, the Property Manager, must understand the project completely. If needed, the Property Manager must complete research and/or have conversations with multiple potential bidders and the professionals hired for the project and use what is learned from each conversation to write de- tailed specifications. The Property Manager must use CRI forms throughout the process. o Upon receipt of multiple proposals for a project, organize and analyze the proposals to confirm they are all for the specified scope of work and to make a recommendation to the Executive Management on which purveyor you believe we should use for the project. o Ensuring work completed correctly and to highest standard. o Close out of projects (i.e. lien releases/affidavits, warranties, etc.)--- Ensure all punch lists are completed to a professional standard that meets the approval of not only the local, state and federal laws but to the standard acceptable to Commodore Realty.* Continuously use and update the property management policy and procedures manual as well as all forms to streamline processes and ensure efficient and consistent dealing with issues that arise.* Telephone calls from tenants and patrons regarding any maintenance issues or requests for maintenance. o Track service requests made by tenants, their employees, patrons, and purveyors by creating work orders and then assign the task to the appropriate in-house maintenance technician or outside purveyor. Monitor each work order issued until completion.* Direct, prioritize and keep the department operating efficiently. Prepare weekly schedules for maintenance staff by using the Tracking List, punch lists from inspections, and open work orders. The Maintenance staff must be scheduled 2 months in advance at all times.* Hold the maintenance staff, purveyors, and contractors accountable for fair pricing, completion of work in a timely manner, and completion of work in a workman like fashion.* Ensure all maintenance, janitorial, or other supplies for company maintenance employees and hired purveyors are ordered in a timely manner and for a fair price so they are available as needed.* Ensure all incoming statements, invoices and receipts related to property management and company credit cards are being processed in a timely manner and coded correctly* Assemble and Review maintenance team timesheets to verify team is working efficiently and time is coded to the appropriate ledger prior to them being submitted to accounting for processing payroll/maintenance billing. o Property Manager is responsible for all time sheets being submitted in Accounting on a timely basis so as not to delay processing payroll.* Ensure Tenant move-ins/build-outs and final Tenant move-outs occur seamlessly. o This includes, but is not limited to, making sure utilities are turned into and out of the Tenant's name immediately, Security Deposit Claim letters are always sent out within fifteen (15) days of the a Tenant moving out, vacant spaces are quickly turned into show condition, the Tenant's build outs are completed in a profession- al manner, and that new tenants are open for business no later than their rent commencement date. o Work with tenants in productive manner to ensure their buildouts are completed in a manner that fulfills their lease obligation per all applicable codes/laws and will provide them the best opportunity for long term success.* Ensure the Property Tracking List is kept up to date at all times. Meet with Facility Man- agers and purveyors to discuss projects that are to begin, ongoing and completed, and up- date the property tracking list accordingly.* Keeping organized files on each project. File documentation in its appropriate file; tenant or working files. Filing must always be in chronological order. In addition, create and keep up to date files in the G drive on the computer.* Ability to manage and track multiple projects simultaneously. Any issues or complaints by tenants or customers must be documented and discussed with the Office Manager and/or your Supervisor to make decisions on how to address.* Continually make additions/corrections to the purveyor contact list and so it is updated/improving at all times.* Submit any corrections/updates to the Tenant contact list to the Office AdministrativeJob Type: Full-timePay: $60,000.00 - $70,000.00 per yearBenefits:* Health insurance* Paid time offSchedule:* 8 hour shiftSupplemental pay types:* Bonus payWork Location: One location

Keywords: Commodore Realty, Inc., Key Biscayne , Property Manager (Commercial), Executive , Key Biscayne, Florida

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