Assistant Property Manager

Company: Commodore Realty, Inc.
Location: Key Biscayne
Posted on: January 10, 2021

Job Description:

Commodore Realty is seeking a candidate to handle all activities associated with commercial property management and leasing. Candidate must have excellent customer service and communication skills. Must speak and write fluent English and Spanish. Employee in this position perform a variety of administrative and special projects. Utilize a variety of office skills and judgment in relieving managers of administrative details. Office schedule: Monday to Friday from 7:30 am to 5:30 pm plus overtime as needed. To apply submit your resume and we will contact candidates for an interview. Qualifications: Strong interpersonal, written, and oral communication skills. MS Office Suite, Word, Excel and Outlook a must. Working knowledge of AutoCAD, Adobe Acrobat, Yardi a plus. Minimum of 2+ years property management experience. Experience with Yardi Property Management program is a plus. Requires excellent clerical skills and knowledge of grammar, spelling, and punctuation. Attention to detail - check and double-check everything. Ability to set and manage priorities. Duties and responsibilities include: Documentation preparation and review: o Proofread all documents, check for appropriate formatting, spelling and grammatical errors, as well as ensure all attachments, exhibits and enclosures are correct. o Review files, ensure all required information is included in electronic data file, as well as paper file. o screen incoming mail and prepare documents for mailing, including enclosures. (iv) Scan all incoming and outgoing mail, distributes, files, and saved electronically. o Prepare mass mailings to tenants as needed. Construction/Tenant Issues/Special Projects: o Research and/or have conversations with potential bidders and/or the professionals chosen for the project. Upon receipt of multiple proposals for a project, organize the proposals and complete the comparison spread-sheet. o Place calls and follow up with purveyors to obtain quotes for work, clarification on scopes of work, get status updates on progress of work, verify upon completion of work, and obtain invoices/W9 o Receive telephone calls from tenants and patrons regarding any maintenance issues or requests for maintenance. o Track service requests made by tenants, their employees, patrons, and purveyors by creating work orders. o Assist Manager to integrate new tenants into property and company smoothly by working with accounting and property management teams. Make sure all required paperwork has been received, completed properly, distributed to the necessary parties (internally and tenants), and filed properly. Collect COI, ACH, tenant contact for new tenants, etc. File UCCs. Assist with procedure of tenant move-in and tenant build-outs. File all documents in appropriate working or tenant file.

Keywords: Commodore Realty, Inc., Key Biscayne , Assistant Property Manager, Executive , Key Biscayne, Florida